Why Lawyers Should Outsource Medical Record Retrieval

by | Last updated on Jul 22, 2024 | Published on May 12, 2023 | Record Retrieval Services

For law firms handling personal injury, medical malpractice, or workers’ compensation cases, obtaining accurate and timely medical records is vital. The medical record retrieval process is a vital component of medico-legal litigation. The process encompasses the crucial task of gathering comprehensive and relevant medical documentation for a case. It can be challenging for lawyers to handle this process in-house, mainly because in addition to handling subpoenas, authorizations, and various forms, they must also navigate the intricacies of HIPAA regulations and persistently follow up with healthcare providers until the records are eventually released. Retrieving medical records is also a time-consuming process for lawyers, mainly because it involves a lot of communication between different parties, as well as time and money. Getting support from a medical record retrieval company to analyze and assess medical records can help you build a case more effectively. Law firms can outsource medical record retrieval to save time and money that they can allocate to other legal requirements.

Over the past four decades, just as every other business process, medical record retrieval also has experienced the positive impact of digital technology. Now, most things can be done using a few clicks from any computer. Medical review companies can handle the entire process online, ensuring complete HIPAA compliance and security.

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Advantages of Lawyers Outsourcing Medical Records Retrieval

Medical Records Retrieval

  • Save cost and time

Partnering with a specialized litigation support service provider enables law firms to efficiently handle their caseload without the need to hire and train additional paralegals. Instead of dedicating valuable hours to managing paperwork and chasing records, you can focus on case strategy, client representation, and other essential aspects. This leads to enhanced productivity and improved efficiency.

By eliminating the need for extensive in-house resources dedicated to records retrieval, such as personnel, training, and technology, law firms can achieve cost savings.

  • Streamline operations

Transferring the responsibility of retrieving medical records to professionals allows your legal team to concentrate on core legal tasks. A professional medical review company has the necessary tools and systems, and will have established relationships with healthcare providers to streamline the retrieval process. They are adept at navigating the administrative network, expediting the acquisition of records, and minimizing delays. This results in faster access to critical information for your cases.

  • Enhance productivity

By hiring an experienced outsourcing service provider, law firms and legal entities can thoroughly examine cases and prepare the information needed for litigation or settlement. You can alleviate your workload, and dedicate your time and attention to crucial case-related tasks, such as establishing liability, causation, and damages. This allows for enhanced focus and efficiency in building a strong legal argument.

  • Expertise in compliance

Expert retrieval service providers ensure that the records are retrieved in a manner that is timely and compliant with HIPAA guidelines. They ensure that the sensitive medical information is handled with the greatest care and caution. By relying on their knowledge and experience, you can mitigate compliance risks and avoid potential legal pitfalls.

  • Thorough documentation management

Records retrieval specialists excel at organizing and managing the extensive documentation associated with medical records. They ensure accurate indexing, proper categorization, and meticulous record-keeping, which simplifies the review and analysis of records for your legal team. This comprehensive approach facilitates a more efficient workflow and a deeper understanding of the medical history related to your cases.

  • Enhanced record security

It is crucial to ensure the security and confidentiality of medical records. Storing paper records on office hard drives can pose significant risks, including theft or data loss. With the services of a professional medical records retrieval company, you gain the advantage of meticulous cataloging and robust backup systems for all client records. Even in the event of data loss on your office computers or the unfortunate scenario of a stolen or misplaced mobile device, you can conveniently access or re-download any document from the partnering service’s secure platform.

Outsourcing the retrieval tasks to experienced medical record retrieval companies eliminates the need for your staff to spend valuable time on tedious administrative tasks. By entrusting us with this responsibility, your firm can focus on core legal activities, saving both time and resources.

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