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AI in Medical Records Retrieval

Smarter, Faster Access to Medical Records

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When time is critical, medical record retrieval shouldn’t slow you down.  AI in medical records retrieval is redefining the dynamic, by streamlining how healthcare providers, legal professionals, and insurers get the records they need without waiting weeks or navigating tangled systems. Whether you’re preparing a case, processing claims, or ensuring continuity of care, our AI-enhanced platform gets you what you need — accurately, securely, and on time.

Our proprietary AI model, ReviewGenX, is transforming how legal, insurance, and healthcare professionals access and extract medical records. It enables automated medical record extraction and faster retrievals without compromising accuracy, compliance, or customization.

Smarter, Faster Access to Medical Records

What AI Really Means in Medical Records Retrieval

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AI in this space doesn’t mean replacing people, it means supercharging every step of the process with intelligent automation, adaptive learning and machine precision. From identifying providers and routing requests to organizing large document sets, AI provides the following benefits as well:

Accurate Extraction

AI pulls relevant data from unstructured documents with clinical precision.

Faster Output

Minimizes overall turnaround times from weeks to days or even hours depending upon the case.

Better Reliability

Automates routine follow-ups, flags missing documentation, and verifies file integrity.

Fully Trackable

Get real-time status updates, comprehensive reports and notifications for all kinds of requests.

Our AI-powered Retrieval Workflow: How It Works

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Our system is designed not just to retrieve records, but also intelligently manage the entire lifecycle of the request. What sets us apart is the seamless blend of automation, compliance, and capabilities of our proprietary AI model, ReviewGenX.
Our AI-powered Retrieval Workflow: How It Works

Intelligent Intake

Our platform cross-verifies your request with provider-specific routing rules, formats, and authorization protocols, with no guesswork involved. Whether you’re retrieving a single record or thousands, the system scales accordingly without hiccups.

Smart Automation at Every Step

We automate:

  • Provider identification
  • Request routing
  • Follow-ups and escalations
  • Status tracking
  • Duplicate detection

This drastically reduces manual workload and the risk of human error.

Automated Medical Record Extraction

Once the records are successfully retrieved, ReviewGenX begins its real magic. 

Designed using our smart and intuitive LLMs and fully optimized for medical record review, ReviewGenX is DeepKnit AI’s state-of-the-art, customizable generative model designed to handle complex document processing. 

Trained on diverse datasets including clinical narratives and ICD/CPT codes to personal health data, ReviewGenX uses advanced Machine Learning, Natural Language Processing (NLP), and Intelligent Character Recognition (ICR) to: 

  • Extract vital medical data (diagnoses, test results, summaries, medications)
  • Label and tag information for easier search and navigation
  • Classify and organize documents based on date, provider, or encounter type 

No more sifting through hundreds of pages for one critical detail!

Built-in Compliance & Security

Each and every single step is in adherence with HIPAA, HITECH, and applicable state-level laws. Our systems are end-to-end encrypted, access-controlled, and audit-logged to safeguard sensitive medical data.

Why Choose MOS for Medical Record Retrieval with AI?

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Faster Turnaround

With the induction of ReviewGenX and AI tech, we’ve seen reduced delays at every stage.

Tailored Workflows

We customize the retrieval and extraction process to your specific documentation needs.

Proven Track Record

Widely accepted by law firms, insurers, healthcare organizations, and third-party administrators.

Dedicated Human Oversight

AI handles the grunt work while our experts ensure quality and accuracy.

Transparent Pricing

There are no hidden fees or unpleasant surprises down the road. You only pay for what you need.

Curious about how we’ve helped firms like yours?

Who Benefits from AI-powered Medical Record Retrieval?

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We work across a wide range of industries and all size of enterprises that rely on quick, clean, and compliant access to medical documentation:

  • Healthcare Providers – Ensure continuity of quality care with secure, automated access to past records, which can be useful while onboarding new patients or referrals.
  • Legal Professionals – Accelerate trial preparation with complete, chronologically organized records. No more scanning or sorting required.
  • Insurance Companies – Simplify claims processing with instant access to organized medical histories, flagged anomalies, and missing details/documents.
  • TPAs & IMEs – Handle volume efficiently with solutions designed for incoming bulk requests and on-demand extraction.

Future-ready Retrieval Starts Here

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The days of fax machines, follow-up calls, and incomplete medical files are long gone. AI-powered medical record retrieval is the new standard, and MOS is leading the charge. With faster access, fewer errors, and intelligent extraction, you can spend less time hunting for data and gain more time acting on it. 

Let’s move your record retrieval process into the future—together.

Ready to eliminate delays, reduce errors, and transform how you access medical records?

Ask us for a Free Demo

What Do Our Clients Think Of Us?

★★★★★

"MOS is a cost-effective service for reviewing and summarizing medical records. Their friendly and professional staff consistently provide prompt, accurate and reliable medical record review services."

Jason Ruiz

★★★★★

"MOS has made my life a lot easier. They are very cost-effective and Jan and the team offer the best customer service. Their turn around time is quite impressive too. Thanks for being so professional."

Jenay Price

★★★★★

"We have been using Managed Outsource for a while now for our medical reviews. They are always quick to respond and to get the reviews done. Easy to talk to and to work with. It is our pleasure working with this company. I highly recommend them to any one."

Donna Howe

Citizens Disability
Dennis Corry Porter & Smith
Freds London
Mirage las Vegas
Painsolvers
Premier Physicians